Introduction

• SAMURAI PLUS MALAYSIA SDN. BHD. (“we”, “our”, “us”) operates the Katana talent-matching platform.
• We are committed to protecting personal data in accordance with the Personal Data Protection Act 2010 (PDPA) of Malaysia.

Data We Collect

• Account Information: name, email, phone number
• Profile Details: career history, skills, education, preferred job type
• AI Interview & Test Data: transcripts, scores, evaluations, metadata
• Usage Data: IP address, device information, browser data, actions on the platform
• Payment Information: processed securely by third-party payment providers (we do not store credit card numbers)
• Communication Records: chat logs, inquiries, customer support messages

How We Use Your Data

• To operate and improve the Katana platform
• To match talent with companies using AI-driven recommendations
• To provide user support and respond to inquiries
• To process payments and manage subscriptions
• To prevent fraud, abuse, and security incidents
• To comply with legal obligations and regulatory requirements

Data Sharing & Third-Party AI Services

• Hiring companies: Only when users explicitly apply or agree to be matched.
• Payment gateways: For processing transactions securely.
• Third-Party AI Services: We use third-party AI services (e.g., OpenAI) to power features like AI interviews, scoring, and matching recommendations.
  • What data is sent: Transcripts of your interviews, test responses, and profile details necessary for evaluation.
  • Who the data is sent to: Third-party AI providers (e.g., OpenAI).
  • Data Protection: We confirm that any third-party AI service we share data with provides the same or equal protection of your personal data as stated in this policy. We ensure they do not use your personal data for their own independent purposes outside of providing the service to us.
• Technical partners: For hosting and cloud services.
• Government or legal authorities: When required by law.

Data Retention

• Personal data is retained as long as the user account remains active.
• Users may request deletion of their account and associated data unless retention is required by law.

User Rights

• Access, update, correction, or deletion of personal data
• Withdraw consent for data processing
• Request details of how data is used

Security

• We apply encryption, access restrictions, and monitoring systems to protect user data.
• No method of transmission or storage is fully secure; however, we implement industry-standard protections.

Company Information

• Company: SAMURAI PLUS MALAYSIA SDN. BHD.
• Company Registration No.: 202501040016 (1641425-K)
• Address: 42-07, Menara Eco World BBCC, 2, Jalan Hang Tuah Bukit Bintang, City Centre, 55100 Kuala Lumpur, Malaysia
• Phone: +60 16-234-1374
• Email: info@katanajobs.com

Summary

• We collect data to operate Katana and provide matching services
• Data is used only for legitimate business purposes
• Users retain rights to access, correct, or delete data
• We comply with Malaysia PDPA